Your entire event in one place.
Schedule your volunteers and coordinators, design and print accreditation passes and wristbands, scan access and meals and stay in control — in one affordable system, per event.
Scheduling & contact
Shifts per team
From first invitation to the last wristband
CrewDeck bundles the tools you would normally juggle separately — in one environment you take per event.
Scheduling & rosters
Schedule teams, tasks and shifts with a visual board, open shifts, availability and staffing checks. Copy several shifts to a new day in one go.
More about scheduling & rosters →Passes & wristbands
Personal passes with QR, photo and zones — in your own design on your own background. Print passes and wristbands straight from the system.
More about passes & wristbands →Scanning
Scan entrance, distribution and catering with a camera or hand scanner. With a public scan link anyone can scan without logging in, within fixed times.
More about scanning →Catering & diets
Meal entitlements per day, serving times and diet/allergy per person — with one clean caterer report per meal.
More about catering & diets →Crew, participants & externals
Volunteers, participating teams and external parties sign up themselves via a link; you approve with one click.
More about crew, participants & externals →Map & documents
Draw your site or load a ready-made map. Share the map and run sheet with your crew or via an external link.
More about map & documents →What it looks like
A few screens at a glance. Sample data — names and event are fictional.
Plan with clarity
All shifts on a timeline — per team, per day, with activities as a separate layer. See at a glance where the gaps or double bookings are.
- Timeline per team and per day
- Open shifts and staff availability
- Copy or delete several shifts at once
Passes in your own design
Upload your own background and drag the name, photo, QR code and zones exactly where you want them. For staff, participants and external parties.
- Own background and layout per type of pass
- Copy a design to another type of pass
- Print a test pass right away
Scanning at the gate, hassle-free
Share a scan link with whoever scans — no login. The link only works on the day itself and, for meals, within the serving window. The scanner only sees name, team and result.
- Access only on the day itself
- Meals from 30 min. before to 30 min. after serving time
- Camera with automatic zoom (where the device supports it)
Three steps to be event-ready
Request
Request a demo and tell us briefly about your event. You receive a personal intake link to fill in your details.
Set up
You get your own, separate environment. A wizard helps you with name, dates, locations, teams and tasks; then you invite your crew.
Run your event
Print passes and wristbands, scan access and meals and follow everything live on the dashboard. Afterwards you clean up the data.
Made for clubs and associations
No expensive enterprise suite and no annual subscription you do not use. You take CrewDeck per event — with all features included. We tailor the rate to the size of your event.
Frequently asked questions
What kind of events is CrewDeck for?
CrewDeck is built for club and association sports events — tournaments, finals, match days — but works for any event with volunteers, teams, access control and catering.
Do we need an annual subscription?
No. You take CrewDeck per event, from €49.00 (excl. VAT); all features are included.
How do volunteers sign up?
Via a shareable link they fill in their own details, availability and preferred team. You or a coordinator approve the sign-up; then they receive a login link.
Can we print passes and wristbands ourselves?
Yes. You print passes on a regular printer and wristbands on a Zebra printer. A printer and materials can also be rented — ask when you request a demo.
What about privacy and GDPR?
You get your own, separate environment. Diet and health data are only recorded with consent, the retention period is configurable and you can have all personal data cleaned up after the event. Read more on the privacy page.
Curious what CrewDeck can do for your event?
Request a no-obligation demo and we will show it live with your situation in mind.